Privacy Guidelines

Confidentiality and Access of Student Files

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records:

(1) The right to inspect and review one’s education records within 45 days of the day the college receives a request for access. A student who wishes to review his or her academic records must fill out and sign a request form in the Office of Records and Registration. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected.

(2) The right to request the amendment of records the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask the University to amend a record should write the University official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.

If the University decides not to amend the record as requested, the University will notify the student in writing of the decision and of the student’s right to a hearing re­garding the request for amendment. Additional information regarding hearing procedures will be provided to the student when notified of the right to a hearing.

(3) The right to provide written consent before the University discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without con­sent.

(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The The Family Policy Compliance Office administers FERPA:

Family Policy Compliance Office

U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901

At its discretion, Allen University may provide directory information in accordance with the provisions of FERPA. Directory information is defined as that information which would not generally be considered harmful or an invasion of privacy if disclosed. Designated directory information at Allen University includes the following: Name, email address, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and enrollment status. Students may block the public disclosure of directory information by notifying the Office of Assessment and Records. Such requests must be filed within the first two weeks of the Fall or Spring semester and will remain in effect until removed in writing by the student.

Questions regarding The Family Educational Rights and Privacy Act should be directed to the registrar at 803-376-5737.